Glossary of Terms.
This glossary provides clear definitions of key terms used in vocational training, qualifications, and assessment. It's designed to help learners, educators, and providers better understand the language of the education and skills sector.
Select a letter below to find a term.
A
Accelerated Apprenticeship
An accelerated apprenticeship is where the apprentice’s planned duration is shorter (by at least 3 months) than the typical duration of the standard, based on prior learning. The minimum requirement of an apprenticeship must still be met, including the 8-month minimum duration and minimum volume of off-the-job training.
Active Learning
Active learning refers to the training that is being funded through the apprenticeship. There are two types of active learning: OTJT active learning and EM active learning. These refer to off-the-job training and English and maths provision respectively. For new starts from 1 August 2025, providers must comply with the active learning rules for both OTJT and for EM where funding for English and maths provision is being accessed. Additional payments
Additional Payments
Extra funding to help with the additional costs of training specific groups of apprentices. The different types of additional payments are the 16 to 18 payment, the eligible 19 to 24 payment, learning support and the care leaver’s bursary.
Adult Skills Fund
The adult skills fund (ASF) has replaced the adult education budget (AEB).
Advanced Learner Loan
Loans for individuals aged 19+ to provide financial support towards tuition costs. These loans are paid directly to the college or training organisation. These are not applicable to apprenticeships.
APAR
See Apprenticeship Provider and Assessment Register
Apprentice
An individual who is doing an apprenticeship and is engaged under an apprenticeship agreement (or an alternative English apprenticeship).
Apprentice Rate
This is the minimum hourly rate apprentices are entitled to if they are either aged under 19 or aged 19 and over and in their first year of an apprenticeship. We encourage employers to pay more than the apprentice rate. View the National Minimum Wage rates on GOV.UK.
Apprenticeship
A job with training. This includes the training and end-point assessment. The full definitions of an approved English apprenticeship can be found in Part 1 of the Apprenticeships, Skills, Children and Learning Act 2009.
Apprenticeship Agreement
An apprenticeship agreement is between an employer and an apprentice, in accordance with section A1 of the Apprenticeships, Skills, Children and Learning Act 2009.
Apprenticeship Certificate
A certificate used to provide formal recognition that an individual has achieved their apprenticeship and is therefore certified.
Apprenticeship Levy
A levy on UK employers to raise funds to pay for apprenticeship training and assessment. It is charged at 0.5% of an employer’s pay bill, but each employer receives an allowance of £15,000 to offset against their levy payment. As a result of this allowance, only employers with an annual pay bill greater than £3m must pay the levy. Levy payments are made monthly to HMRC.
Apprenticeship Provider and Assessment Register
(APAR) This is a record of organisations that:
• are eligible to receive government funding to train apprentices
Apprenticeship Service Account
The area on the apprenticeship service where employers can manage their funding and apprentices, view their account balance and plan their spending.
Apprenticeship Service Record
Where an employer has approved information regarding the apprenticeship / learner within their apprenticeship service account (nb: this information may have been entered by the provider, via their provider account). May also be referred to as a ‘commitment’
Apprenticeship Technical Funding Guide
A document which explains how funding works and how this can be claimed for apprenticeship standards – this includes co-investment, funding bands, additional payments, etc. Employers may find this information useful to help understand how employer accounts on the apprenticeship service account operate.
Assessment
See ‘End-Point Assessment’ or ‘On-Programme Assessment’
B
Block Release (Delivery Model)
A delivery model characterised by the apprentice undertaking active learning in ‘blocks’ of a week or more at a time (a week is defined as 30 hours). Block release concentrates the learning experience for apprentices, meaning that they will learn a lot of skills and knowledge in a relatively short space of time, ensuring they will be able to perform well on the job when they return.
Break in Learning
When an individual takes a break of at least a clear calendar month from their apprenticeship but plans to return to it in the future. This can be instigated by either the provider (in relation to active learning) or by the learner.
C
Care Leaver
An individual aged 16 to 24 who was (or still is) in the care of their Local Authority.
Care Leavers’ Bursary
An additional £3,000 payment (paid in 3 instalments) that we pay to apprentices who are in care or are care leavers, and who started their apprenticeship training on or after 1 August 2023. This payment is to acknowledge that most care leavers struggle financially and live independently without family support. This is paid via the apprentice’s provider.
Note: Where apprenticeship training started before 1 August 2023, the eligible care leavers’ bursary payment was set at £1,000 (a one-off payment)
Certificates
Issued by awarding bodies to demonstrate an individual’s qualifications, for example Level 2 English and maths. During audit, certificates may be checked as proof of prior learning.
Change of Circumstances
Changes in an apprentice’s personal or employment circumstances, or to their apprenticeship. There are different actions to take and effects on funding depending on the type of change.
Co-Investment
This is where the government shares the cost of training and assessing apprentices with employers. The government will support the following types of employers: non-levy payers and levy payers who have run out of levy funds.
For apprenticeship training that started on or after 1 April 2019, employers (who either do not pay the levy or levy payers who have run out of levy funds) pay 5% towards the cost of apprenticeship training. The government will pay the rest (95%) up to the funding band maximum.
Complete Early
When an apprentice completes all their training and assessment (including end-point assessment) before the planned end date recorded by the provider on the ILR. If the apprenticeship has met the minimum 8-month duration, we will pay any outstanding amounts once we have been notified of completion. View the Technical Funding Guide for details about how payments are made.
Completion Payment
A payment we make to providers when an apprentice completes all their learning and undertakes the end-point assessment (the apprentice does not need to pass). This payment is 20% of either the total negotiated price or the funding band maximum, whichever is lower.
Contract for Services
A contract between a contractor and a client (e.g. a provider and an employer).
Contract of Service
A contract between an employee and an employer.
D
Day Release (Delivery Model)
A delivery model usually characterised by the apprentice undertaking active learning for one day per week. Day release ensures that skills, knowledge and behaviours learned in the productive job role are combined with regular off-the-job training.
Degree Apprenticeship
A level 6 or 7 apprenticeship that mandates a full bachelor’s or master’s degree. The degree element can either be integrated or non-integrated into the apprenticeship.
An integrated degree apprenticeship has an End-Point Assessment which is integrated into the degree so there is no separate assessment. The Institute’s policy on degree apprenticeship standards has more information about the different types of integration.
A non-integrated degree apprenticeship features separate processes for the End-Point Assessment and the achievement of the degree element.
Diagnostic Testing / Diagnostic Assessment
A diagnostic assessment is a form of pre-assessment where tutors can evaluate strengths, weaknesses, knowledge and skills before their instruction. An identical assessment may be given post-instruction to identify if course learning objectives have been met.
Digital Account
See ‘Apprenticeship service account’
Disability
See ‘Learning difficulty or disability (LDD)’
Dismissal
When an employee’s contract of employment is terminated.
Distance Learning
Learning that is delivered remotely rather than face-to-face. For example, e-learning and webinars.
Double Funding
Where multiple funding sources are used for the same activity.
E
Earnings Adjustment Statement (EAS)
The earnings adjustment statement is how providers claim funding that cannot be claimed through the individualised learner record.
Education, Health and Care (EHC) Plan
An education, health and care (EHC) plan is for children and young people aged up to 25 who need more support than is available through special educational needs support. An EHC plan identifies educational, health and social needs and sets out the additional support to meet those needs.
Eligibility
This can refer to either learner eligibility or programme eligibility. In both cases the eligibility criteria must be met in order to access apprenticeship funding. Learner eligibility criteria includes age and the right to work in England. Programme eligibility criteria includes the minimum amount of off-the-job training needed and the minimum duration of training needed.
Eligible Costs
Costs that directly relate to the delivery of training and on-programme assessment. These eligible costs make up the total negotiated price, which is paid for using funds from either an employer’s apprenticeship service account or through co-investment.
Employee
An individual who has a contract of service. This does not include individuals who are self-employed.
Employer
An organisation that has a contract of service and an apprenticeship agreement with an apprentice. This can include a Flexi-Job Apprenticeship Agency (FJAA). This may also include a company or charity whose PAYE scheme the employer has connected to their apprenticeship service account. References to an ‘employer’ describe the whole organisation, not individual sites, locations, groups, or companies linked by directors.
Employer Agreement
Employers must accept this agreement to get or reserve apprenticeship funding. This agreement sets out the terms for use of the Apprenticeship Service by the employer and the obligations by which the employer agrees to be bound. It applies to all employers including those that pay the apprenticeship levy as well as those employers that do not pay the apprenticeship levy.
Employer-Provider
An employer-provider is a levy-paying organisation that is on the ‘employer-provider’ route of the Apprenticeship Provider and Assessment Register (APAR). They may be a ‘provider’ or a ‘subcontractor’. See also ‘Provider’ and ‘Subcontractor’.
End-Point Assessment (EPA)
An assessment that takes place, to make sure apprentices have reached the necessary level of competence to be awarded an apprenticeship certificate. The requirements for End-Point Assessment are set out in the assessment plan for each specific standard, this may include allowing aspects of the assessment to be undertaken on programme
End-Point Assessment Organisation (EPAO)
An independent organisation that providers can contract to carry out apprenticeship End-Point Assessments.
English and Maths
Two separate qualifications that apprentices may require to achieve an apprenticeship. There are different types of English and maths qualifications. For example, functional skills, GCSEs and entry-level.
Exceptional Learning Support (ELS)
An additional payment that providers can claim if the cost of supporting an apprentice’s learning support is £19,000 or more in a funding year. See also ‘Learning support’.
F
Final Day
Defined in legislation as the final day of the practical period. This is the equivalent of the learning end date on the ILR (there must be evidence of learning on this learning end date) and internally it is also referred to as the “gateway” between the practical period and the completion of the End-Point Assessment. The term ‘final day’ is used as a measure in the redundancy policy to determine if the apprentice will be fully funded to completion.
Flexi-Job Apprenticeship Agency (FJAA)
An organisation (that is a distinct legal entity, so apprentices have contracts of employment with the FJAA) that recruits and employs apprentices on behalf of employers. FJAAs are targeted at sectors or professions where existing employment models present a structural barrier to the greater use of apprenticeships.
FJAA Conditions of Registration
The Register of Flexi-Job Apprenticeship Agencies: Conditions of Registration published on GOV.UK, as revised and amended from time to time.
Foundation Apprenticeship
A foundation apprenticeship is a job with training designed to develop entry-level occupational competence and employability skills.
Front-Loaded (Delivery Model)
A delivery model characterised by a significant block of training being delivered at the start of the apprenticeship to help the apprentice gain key knowledge and skills early on. This intensive delivery at the beginning of the apprenticeship can help apprentices to get up to speed quickly before they enter the workplace. Significant front loading is defined as 50% of the planned OTJ hours being delivered in the first 25% of the planned duration. For front-loaded delivery models that do not meet this definition, please contact apprenticeship service support for advice.
Full-Time Apprentice
An individual engaged on an apprenticeship who works 30 hours or more per week.
Functional Skills
A type of English and maths qualification. See also ‘English and maths’.
Funding Band
The financial range that the government will contribute towards the cost of delivering training and assessment for an apprenticeship standard. Currently, there are 30 funding bands and the maximum of these bands range from £1,500 to £27,000; this is the most that the government will contribute, including amounts that can be taken from a levy paying employer’s apprenticeship service account. The funding band does not include costs for English and maths, learning support payments or additional payments for young people.
Funding Rules
See ‘Apprenticeship funding rules’.
G
Gateway
See ‘Final day’.
Gateway Requirements
These are requirements set out in the assessment plan that must be met by the apprentice prior to completing the end-point assessment of the apprenticeship standard. They will include the completion of English and maths qualifications (where applicable) and any on-programme mandatory qualifications (where applicable) along with satisfactory evidence (as determined by the employer, in consultation with the main provider) that the apprentice has achieved the necessary knowledge, skills and behaviours set out in the standard.
Gateway to Completion
See ‘Final day’.
H
Higher Apprenticeships
An apprenticeship where the main learning is at level 4 or above. This is equivalent to a certificate of higher education or above.
Host Employer
An organisation who hosts an apprentice on a placement which is organised by a FlexiJob Apprenticeship Agency. Also known as ‘Hirers’.
I
Immigration Permission
The permissions, or otherwise, granted by the government of the United Kingdom for an individual to reside here. Learners need immigration permission to study in the UK.
Individualised Learner Record (ILR)
The primary data collection requested from providers for further education and work-based learning in England. The data is used widely, most notably by the government, to monitor policy implementation, the performance of the sector and to allocate funding.
Inducement
Something that persuades or influences someone to do something. For example, if a provider offered extra training, not required for the apprenticeship, to an employer and included this in the total negotiated price. This is not allowed. Something that persuades or influences someone to do something. For example, if a provider offered extra training, not required for the apprenticeship, to an employer and included this in the total negotiated price. This is not allowed.
Ineligible Costs
Costs that must not be included in the total negotiated price. For example, apprentice travel costs and wages.
Initial Assessment
The process of identifying an individual’s learning and support needs to enable the design of an individual training plan. It determines the learner’s starting point for their apprenticeship.
(The) Institute
The Institute of Apprenticeships and Technical Education. Subject to the passing of legislation, the Institute is due to be abolished. At this point, we expect its functions to be continued by Skills England. We will update these rules to reflect this as appropriate.
Integrated Apprenticeship / Standard
See ‘Degree apprenticeship’.
IR35
Off-payroll working rules make sure that a worker (sometimes known as a contractor) pays broadly the same Income Tax and National Insurance as an employee would.
K
Knowledge, Skills and Behaviours (KSBs)
These are set out in all apprenticeship standards; apprentices are required to learn them to be occupationally competent. KSBs are taught in off-the-job training and tested in the End-Point Assessment.
L
Learning Actual End Date
The date when learning towards the apprenticeship is complete. This can include off-the job training and English and maths. There must be evidence of learning on this day.
Learning Difficulty or Disability (LDD)
An apprentice having a learning difficulty or disability may form part of a need’s assessment and if it directly impacts on their apprenticeship learning, they could be eligible for learning support. See also ‘Learning support’.
Learning Gap
Where an apprentice has a gap in their learning or knowledge due to not having obtained certain skills or behaviours.
Learning Planned End Date
When learning towards the apprenticeship is planned to finish.
Learning Start Date
This is when learning, which is being funded by the apprenticeship budget, begins. It can include off-the-job training and English and maths. It does not include enrolment, initial assessment or induction. There must be evidence of learning on this date.
Learning Support
Financial support that providers can claim to help with the cost of any reasonable adjustments directly related to an apprenticeship. Currently a fixed monthly amount of £150. Any extra cost can be claimed through the Earnings Adjustment Statement (EAS). Learning support must only be used to support apprentices who have been assessed as having a learning disability or difficulty (for which a reasonable adjustment is required in order for them to undertake their apprenticeship) and is not to be used to address learning gaps.
Levy
See ‘Apprenticeship levy’.
Levy-Paying Employer
An employer, or group of connected employers, with a collective annual pay bill of over £3 million who therefore pay the levy.
M
Main Provider
A main provider is an organisation that is on the ‘main provider’ route of the Apprenticeship Provider and Assessment Register (APAR). They may be a ‘provider’ or a ‘subcontractor’. See also ‘Provider’ and ‘Subcontractor’.
Maternity Leave
See ‘Parental leave’
Mentoring
To be included as off-the-job training, mentoring must meet the definition of off-the-job training (new learning, relevant to the apprenticeship, not English and maths, delivered within normal working hours) and be documented in the training plan. The mentor must be a more senior or experienced member of staff. This does not include general line management. The apprentice must not be doing productive work.
Minimum Duration
The minimum length of time an apprentice must spend on training.
N
New Provider Status (APAR)
A provider is considered new if they have been on APAR or have delivered apprenticeship training for less than one year. Supporting providers are subject to tighter controls in relation to subcontracting during their first year on the APAR.
National Minimum Wage
View the National Minimum Wage rates on GOV.UK. See also ‘Apprentice rate’.
Non-Integrated Apprenticeship / Standard
See ‘Degree apprenticeship’.
Non-Levy Paying Employer
An employer, or group of connected employers, with a collective annual pay bill of less than £3 million who therefore do not pay the apprenticeship levy.
Non-Mandatory Qualification
A qualification that an apprentice does not require to achieve an apprenticeship. We will pay for any training within a non-mandatory qualification that overlaps with the knowledge, skills and behaviour requirements of the apprenticeship standard. The employer must pay for any peripheral costs such as registration, examination and certification.
Normal Working hours
The apprentice’s paid hours, not including any overtime. Legally, there are maximum weekly working hours.
O
Off-the-Job Training (OTJT)
Defined as training, which a) is delivering new knowledge, skills and behaviours, b) is directly relevant to the apprenticeship, c) is delivered in the apprentice’s normal working hours (but outside of their productive job role) and d) excludes ineligible activities such as standalone English and maths qualifications. The volume delivered must be based on the published minimum requirement for the standard, adjusted to account for evidenced prior learning that has been identified in the initial assessment of the apprentice.
Onboarding (of the Apprentice)
Following the initial assessment, onboarding of the apprentice will include agreeing a price with the employer and developing, agreeing and signing any relevant paperwork to support the apprenticeship, such as the training plan. Onboarding does not include training delivery and therefore does not count towards the off-the-job training policy.
Online Learning
See ‘Distance learning’.
On-Programme Assessment
Any assessment activity required as a result of a mandatory qualification during the programme (e.g. an exam at the end of a module). This is different to the End-Point Assessment, which is an assessment that takes place at the end of an apprenticeship, and different to a progress review, which discusses overall progress to date against the training plan at periodic points during the programme.
On-programme End-Point Assessment (On-Programme EPA)
Any assessment activity related to the End-Point Assessment where the standard allows this to be delivered prior to gateway.
On-the-Job Training
Learning done outside of the apprenticeship, to help an apprentice perform their job.
P
Parental Leave
When an employee takes time off work due to maternity leave, paternity leave, shared parental leave or adoption leave. Depending on the duration, parental leave may count as a break in learning, See also ‘Break in learning’.
Part-Time Apprentice
An individual engaged on an apprenticeship who works less than 30 hours per week.
Paternity Leave
See ‘Parental leave’.
Pay Bill
The total amount of money employers pay their employees each year.
Person of Significant Control (PSC)
A person with significant control (PSC) is someone who owns or controls a company. They’re sometimes called ‘beneficial owners’. Most PSCs are those who hold more than 25% of shares in the company, more than 25% of voting rights in the company and the right to appoint or remove the majority of the board of directors.
Personal Learning Record (PLR)
The personal learning record (PLR) allows individual apprentices access to their past and current achievement records. These can be shared with schools, colleges, further education training providers, universities or employers when making an application to further their education, training and employment.
Practical Period
The period for which the apprentice is expected to work and receive training under an approved English apprenticeship agreement. The start date and the end date of the practical period (as recorded on the apprenticeship agreement and training plan) must align with the planned learning start date and the learning end date on the ILR.
Previous Rules
There are different funding rules for different apprenticeship start dates. Providers and employers must follow the funding rules that apply to each apprentice. View the apprenticeship funding rules for previous years.
Prior Learning
Previous learning that may count towards an apprenticeship. For example, work experience, education, training and qualifications. Before a learner starts an apprenticeship, providers must do an initial assessment of their existing KSBs to check if they are eligible, then reduce the cost and content of the apprenticeship if necessary. See also ‘Minimum duration’.
Prison Leaver
Individuals who have previously served a custodial sentence.
Productive Job Role
The job for which the employer has employed the apprentice.
Progress Review
The provider must undertake a progress review, with the employer and apprentice, to discuss the progress of the apprentice against their training plan. These must be carried out at least every 3 calendar months, unless there is an evidenced delivery reason, such as module length, which means an alternative frequency is more appropriate.
Progression Profiles
Progression profiles, developed in conjunction with employers and published by the Institute, demonstrating progression routes from T-Levels - including into apprenticeships and accelerated apprenticeships.
Provider
An organisation holding a funding agreement with us through which we directly route funds from an employer’s apprenticeship service account or co-investment. This may be an organisation that is either on the ‘main provider’ route or the ‘employer-provider’ route of the Apprenticeship Provider and Assessment Register (APAR). This organisation will have the overall responsibility for the training and on-programme assessment conducted by themselves and their (delivery) subcontractors and will hold the contractual relationship for the End-Point Assessment organisation of the apprentice.
See also ‘Main provider’ and ‘Employer-provider’.
Provider Agreement
A legally binding funding agreement between a provider and the Secretary of State. Providers must accept this agreement to manage apprenticeships on the apprenticeships service and receive funding from the Secretary of State.
Published Typical Duration
Each apprenticeship standard shows a typical duration; this gives providers an indication of the typical length of the programme (this duration has been determined by evidence submitted by trailblazer groups and approved by the Institute’s approval committee). However, providers are still able to agree a different duration with the employer, subject to meeting the minimum duration requirements.
From 1 August 2025 this duration is no longer linked to the number of off-the-job hours that need to be delivered to be eligible for funding. Providers should refer to Annex C which documents the number of required off-the-job hours for each standard in order to comply with the off-the-job training policy. Annex C also contains a useful look-up table which indicates how long the programme may need to be depending on how many hours of training are delivered, on average, each week.
Q
Quality Framework for Flexi-Job Apprenticeship Agencies
The framework set out by the Department that includes Quality Indicators to which the Flexi-Job Apprenticeship Agency must adhere, as updated and amended from time to time.
R
Receiving Employers
Employers (levy or non-levy paying) who receive a transfer of apprenticeship funds from a levy-paying employer. See also ‘Transfer of funds’.
Redundancy
The statutory definition of redundancy (Employment Rights Act 1996) identifies three sets of circumstances (business closure, workplace closure, diminished requirements of the business for employees to do work of a particular kind) and an employee’s dismissal can be considered to be by reason of redundancy if one of these circumstances is the reason for the dismissal. Redundancy includes voluntary redundancy. See also ‘Change of circumstance’.
Register of Flexi-Job Apprenticeship Agencies
A list of organisations that are eligible to deliver the FJAA model of employing apprentices directly (for the duration of their apprenticeship) and arranging placements with host employers. To be added to the register, organisations must pass assessments on due diligence, financial health, quality, capacity and capability.
Resit
Taking a mandatory qualification or End-Point Assessment again, without extra learning.
Restart
When an apprentice:
-
restarts after withdrawing from the programme and joins the same apprenticeship programme from the point that they previously left or;
-
restarts after an agreed break in learning and joins the same apprenticeship programme from the point that they previously left or;
-
restarts after transferring provider and joins the same apprenticeship programme from the point that they previously left.
Retake
Taking the End-Point Assessment again, after further training.
S
Self-Directed Distance Learning
When an apprentice is working alone with online material. The material is not delivered in real time and there is no interactive support.
Sending Employers
Levy-paying employers who have unused apprenticeship funds in their apprenticeship service account and transfer them to another employer. See also ‘Transfer of funds’.
Skills Scan
A skills scan is an assessment of the individual’s knowledge, skills and behaviours (KSBs), as they relate to the apprenticeship standard. We are not prescriptive as to what tool or method is used for the skills scan, but it must evaluate and document the extent to which the individual meets each KSB and therefore which elements of the standard do not need to be re-taught. The assessment should be validated as accurate by the individual’s line manager / employer.
Sole Trader
A person who conducts business by their own personality and not with any other corporate personality.
Special Educational Needs (SEN)
Learning, physical, or sensory needs that make it harder for someone to learn than most individuals the same age.
Standards
An apprenticeship standard describes the occupation to which it relates and sets out the outcomes that persons seeking to achieve the standard are expected to attain in order to successfully complete the apprenticeship. Apprenticeship standards are approved and published by the Institute for Apprenticeships and Technical Education. Apprentices can only be enrolled against an apprenticeship standard once it is identified as ‘approved for delivery’ on the Institute for Apprenticeships and Technical Education website.
Subsidy Control
The UK subsidy control regime began on 4 January 2023. It enables public authorities, including devolved administrations and local authorities, to give subsidies that are tailored to their local needs, and that drive economic growth while minimising distortion to UK competition and protecting our international obligations.
Subcontract
An agreement entered into between the provider and a subcontractor.
Subcontracting
Any delivery to an apprentice’s programme of learning by a separate legal entity (a subcontractor). It does not matter if this is by a third party recruited to deliver on site (travel to teach), online learning or whether it is described as a service.
Learning support would only be considered to be subcontracting if the separate legal entity delivering the learning support was also the party delivering the programme of learning.
Subcontractor
A separate legal entity or an individual (not an employee) that has an agreement (called a subcontract) with a provider to deliver any element of the education and training we fund. A separate legal entity includes but is not limited to companies in the provider’s group, other associated companies and sole traders. An individual could include a person who is a sole trader, self-employed, a freelancer or someone who is employed by an agency, unless those individuals are working under the direct management of the provider and are controlled in the same way as the provider’s own employees. This does not include relationships between the provider and the End-Point Assessment organisation or the provider and other third parties providing services such as marketing.
Summary of Training Document
A document, issued by the provider, when an apprentice either withdraws from their foundation apprenticeship prior to completion, moves to a different main provider whilst remaining on-programme or moves to a different apprenticeship programme. This document will detail the training that has been undertaken up to the point of change – enabling any subsequent provider to easily identify any prior learning.
Supporting Provider
A supporting provider is an organisation that is on the ‘supporting provider’ route of the Apprenticeship Provider and Assessment Register (APAR). They may only act as a ‘subcontractor’. See also ‘Subcontractor’.
T
The Apprenticeship Service
The digital interface to services designed to support the uptake of apprenticeships. The service is aimed primarily at employers who engage with main providers and apprenticeship assessment organisations to deliver and facilitate the apprenticeship. It allows employers to choose and pay for the apprenticeship training that they want and will support the uptake of apprenticeships. The service contains information coming from a range of different sources, including main providers.
Total Negotiated Price (TNP)
The price negotiated between an employer and main provider for all the eligible costs of an apprentice’s training and assessment, after relevant prior learning has been taken into account. See also ‘Eligible costs’ and ‘Ineligible costs’. Also referred to as ‘total agreed price’ within employer accounts.
Training
See 'Off-the-Job Training'.
Training Plan
The training plan sets out the training that has been identified through the initial assessment as required to complete the apprenticeship. The plan also outlines how the apprentice will be supported to successfully achieve the apprenticeship. It must be signed by the apprentice, their employer and the provider and all parties must retain a current signed and dated version.
Transfer of Funds
When levy-paying employers transfer any unused apprenticeship funds in their account to other employers.
Transfer to a New Employer
See ‘Change of Circumstances’.
Transfer to a New Provider
See ‘Change of Circumstances’.
U
UKPRN
This is an 8-digit number from the UK Register of Learning Providers (UKRLP), every provider (including every subcontractor) who delivers apprenticeship training and/or assessment must register with the UKRLP.
Unique Learner Number (ULN)
A 10-digit reference number. This can be used to access or edit the personal learning record (PLR) of anyone that is in education or training and older than 14.
W
Withdrawal
When an apprentice leaves or stops taking part in their apprenticeship before they have completed it. This could be temporary (i.e. a break in learning) and the apprenticeship can be restarted. See also ‘Change of circumstances’.
Work Experience
The jobs that someone has had or the type of work they have done in the past. Also, when someone works for an employer on a short-term basis. See also 'Prior learning'.
Working Hours
See ’Normal Working Hours’.
Written Agreement
The main provider must have a written agreement in place with the End-Point Assessment organisation and make payment to them for conducting the end-point assessment. The written agreement must set out the arrangements for End-Point Assessment including arrangements for any retakes and the transaction of payments.
Z
Zero-Hour Contracts
Contracts which do not specify a set number of hours for the employee to work.